Art Jury Committee Meeting Minutes
RSF Association Office - 8:00 a.m.
September 25, 2007

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Present: President Jack Queen, Vice President Diane Larsen, Secretary Gail Frazar, Members Mark McClure and Paul Slater

Also Present: Building Commissioner Robert Green, Senior Planner Kirk Dakan, Associate Planner Arnold Keene, Consulting Architect Jim Kelley-Markham, Consulting Architect Andrew Wright, Proposed Alternate Consulting Architect James Alcorn and Administrative Assistant Jasie Gan

The Minutes of the September 11, 2007 meeting were approved as written.

New Business: President Jack Queen presented gifts from the Art Jury to Jim Kelley-Markham in honor of his retirement.

Staff Reports: Robert Green informed the Art Jury that James Alcorn is being proposed as the alternate consulting architect to the Art Jury.

Pete Smith updated the Art Jury on:

  • The Dolan-King and Rababy litigations.
  • The progress with the restoration of the Osuna Adobe.
  • The members selected to be on the Art Jury Selection Committee.

Consent Calendar: A motion was made, seconded and passed to approve the consent calendar.

CONFERENCE ITEMS:

First American Property I.D. 17.5.7
Trust Appeal: Tennis Court, Grading, Retaining Walls, Fencing           

Mr. and Mrs. Faltinsky, Architect Dave Lyon and Attorney Matt Peterson attended the meeting.

Attorney Mike Hickman attended on behalf of the Association and Board Member Steve Shillington conducted the mediation.

The mediation was continued to allow consideration of an alternate location for the tennis court on a flatter area to the east of the existing pool. The Art Jury made the following comments:

  1. If plans for an alternate court location are submitted, then the application must be re-noticed in accordance with the Association’s new submission schedule.
  2. Story poles must be constructed prior to Art Jury review of the court in accordance with Art Jury story pole guidelines.
  3. Please recess the court into the grade.
  4. Any proposed new court must respect setbacks.

Oldfield Property I.D. 35.4.3
Continued Mediation: Art Jury’s decision letter from June 14, 2007
Residence/Garage (9,755 sq. ft.), Attached Covered Areas (525 sq. ft.), Basement/Tuck-under (1,050 sq. ft.), Tuck-under Garage (1,080 sq. ft.), Guesthouse (1,100 sq. ft.), Grading, Retaining Walls, Fencing & Walls, Entry Gate/Pilasters, Landscape, Pool/Spa, Propane Tank           

Mr. Oldfield and Architect Douglas Fess attended the meeting

Art Jury Member Mark McClure abstained and Board Member Steve Shillington conducted the mediation.

The Art Jury made the following comments:

  1. The submitted application is not a complete Preliminary Application. The project was therefore reviewed as a Workshop Application (including but not limited to a landscaping plan and story poles).
  2. The Art Jury noted that the revised design had not gone far enough to address the issues noted in their letter dated August 9, 2007 (attached). The Art Jury feels that the building is still too big for the buildable portion of the site. Specifically the Art Jury noted that there were not sufficient reductions in the bulk of the north end of the west wing and the guesthouse. Please make significant reductions in the bulk of these elements.
  3. The Art Jury was not in favor of the design of the two story elements. They noted that the turret was disproportionately large to serve the two bedroom second story. The Art Jury also considered that the two story element appeared visually “congested” with turret staircase and too many building elements “pushed” together. Please redesign to address the comments on the turret and integrate the second story better with the remainder of the building.
  4. Please continue to submit plans and all floor/site area calculations one week minimum before the meeting.
  5. Submit another Workshop application for a continued mediation.

Greenstreet Property I.D. 3.2.7 & 3.3.2
Capital LP & Boundary Adjustment
Lago Lindo
Development

The Art Jury considered the required findings related to the submitted Greenstreet Capital LP/Lago Lindo Development boundary adjustment map, RSFA/BA-07-02, (date-stamped September 5, 2007), and voted to forward to the Board of Directors a recommendation of conditional approval with applicable standard conditions, as contained in Chapter 60 of the Regulatory Code.

The Board of Directors will conduct a public hearing and consider the application and the Art Jury’s recommendations at their meeting on Thursday, October 4, 2007 beginning at 9 a.m. at the Association offices. 

La Glorieta, LLC Property I.D. 2129.103
Workshop Application: Residence/Garage (6,080 sq. ft.), Attached Covered Areas (1,083 sq. ft.), Basement/Tuck-under (3,916 sq. ft.)           

Architect Peter Trevino and Contractor John Bianchi attended the meeting.

The Art Jury made the following comments:

  1. COMPLETELY REDESIGN THE PROJECT. The Art Jury is looking for a significant change in the design of this building.
  2. The site may not be adequate to accommodate the size of building proposed.
  3. The design does not respond to the opportunities and constraints of the lot. It appears like a design done for a different site which has been transposed onto this site. The current design does not take advantage of the view and presents unappealing elevations to the most prominent sides of the site.
  4. The footprint and design have a “suburban” appearance.
  5. The architecture is aesthetically uninspiring and does not meet the high artistic result required by the Protective Covenant.
  6. The proposed design includes a long west façade with little articulation. This is not aesthetically pleasing.
  7. The entrance and garage court are not aesthetically pleasing.
  8. The building design concept (relatively “fat” building with shallow roof pitches does not result in an overall aesthetically pleasing architectural composition). This type of house design should be maximum one to one and a half rooms deep with a more graceful exterior appearance broken up by significant articulation.

The Art Jury also noted that the comments which had previously been made by the Art Jury had not been adequately addressed. The Art Jury reiterated their comments as follows:

  1. The Art Jury considers that the proposed floor plan will result in building elevations which are not aesthetically pleasing.
  2. The Art Jury considers that the west elevation is plain and not aesthetically pleasing due to the predominance of utilitarian rooms on this wing. Because prominence of this particular building elevation it should be particularly architecturally attractive.
  3. The Art Jury considers that garages should be placed in a screened area which does not detract from the attractiveness of the entrance of the building.
  4. ALL the existing trees on the eastern boundary should be shown as “to be retained” on the plan.
  5. Accurately show trees to be relocated (trees currently shown “to be relocated” are too large to be moved). These trees should be retained in place.

Clotfelter Property I.D. 33.6.21
Workshop Application: Residence/Garage (9,542 sq. ft.), Attached Covered Areas (1,108 sq. ft.), Guest House (600 sq. ft.), Entry Gate/Pilasters, Pool/Spa

Architect Max Wuthrich, Cutter Clotfelter, Fred and Alex Middleton attended the meeting.

The Art Jury made the following comments:

  1. Create a completely new design for the site incorporating the following comments.
  2. Create an overall form and massing for the design that is distinctive to this project and responds to the unique opportunities and constraints of this particular property. Ensure that the overall form is substantially dissimilar from development on surrounding properties to avoid an overly uniform development pattern as viewed from the street.
    1. The applicant is encouraged to explore the use of single-story detached structures to create a courtyard or residential compound design.
  3. Create an exterior appearance that is consistent with the design type described in the Design Concept Statement and as shown in the photo images reviewed at the Art Jury meeting. The current design proposes hipped roofs and exposed rafter details, none of which were illustrated in the photos. 
    1. Ensure that any proposed shutters are consistent in size with the window sizes. Some of the illustrated shutters are too narrow to cover the windows. Some types of wide windows are not appropriate for shutters. Ensure that window sizes and proportions are consistent with the proposed architectural type.
  4. The stepping within the floor plan of the house must be reflected in the overall form of the structure so that the building’s profile steps down with the slope in an aesthetic manner.  
  5. It may not be possible to achieve all of the Art Jury’s above stated goals without a reduction in the overall amount of proposed development. If there is a conflict between the amount of development and the aesthetics of the design, the size of the project will need to be reduced. 
  6. The Art Jury’s final judgment regarding the height, mass and bulk of the design will not be made until after a review of the story poles at the site.
  7. Submit another Workshop Application.

Delicias Restaurant Paseo Delicias – Awning
Informal Review of non Covenant property

The overall comment of the Art Jury was that the awning should be redesigned to match the historic Spanish Colonial character of the Rancho Santa Fe Village.

  1. Provide an encroachment permit. The encroachment permit shall be obtained prior to proceeding with the awning.
  2. Provide detailed architectural plans showing how the awning will be attached to the building face to avoid the wooden eave brackets and the plaster window hoods.
  3. In addition to the architectural details noted in item #2 above, submit dimensioned plans and elevations of the awning itself.
  4. Specify on the plans that the awning will not have any “drop-down” sides.
  5. The awning shall be redesigned to have a traditional character consistent with the adjoining historic Spanish colonial buildings.
    1. Decorative ironwork should be used for the frame. Solid iron stock, which is galvanized and painted flat black shall be used. No tube stock shall be used.
    2. No fabric wrapped legs shall be used.
    3. Posts should be decorative iron.
    4. A historic Spanish Colonial awning design should be used (the current contemporary awning design and frame is not in keeping with the building design).
  6. The barrel vault is not an appropriate design for the awning. Additionally, two signs create confusion as to the entrance location. A revised design should be used which incorporates a metal cut-out sign.
  7. Increased landscaping around the outdoor dining area is required to provide a high standard of artistic result and attractiveness. If for any reason the landscape installation does not meet this objective, additional plantings may be requested. Any landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials. Landscaping shall be maintained in healthy condition and replanted as needed.

REGULAR AGENDA ITEMS:

Bailey Property I.D. 29.2.11
Workshop Application: Attached Covered Areas (600 sq. ft.), Pool Cabana Addition (560 sq. ft.), Grading, Retaining Walls, Entry Gate/Pilasters, Landscape, Pool/Spa, Solar, Propane Tank, Driveway

The Art Jury made the following comments:

  1. Eliminate the proposed second driveway to Las Colinas.
    1. The Art Jury is not in favor of increasing the number of driveway entrances along roadways.
    2. The new driveway would require grading through the existing slope.
  2. Eliminate the proposed Fire Department separate access drive on the east side of the garage and provide access through the existing garage apron instead (provide openings in the wall).
    1. Please consult with the Fire Department to obtain approval of the revised access.  
  3. Reduce the size of the pool cabana/covered patio structure.
    1. The property already has a multiplicity of accessory uses (pool, tennis court, tennis court pavilion, stables, turnouts, riding ring) which limits the amount of area available for landscape screening of new structures.
  4. Please remove the riding arena and create a plan for landscaping that area. It was noted horses are not being kept on the property. The new landscaping will offset the increase in the number and size of accessory uses.    
  5. Show access to the new propane tank from the street. The access point must not reduce the extent of the hedge which currently screens the area of the proposed tank.
  6. State explicitly on the site plan that all hedges are to remain. The hedges will be critical to the screening of the solar facility as well as other proposed and existing development.
  7. Submit another Workshop Application.

Chandler Property I.D. 39.12.4
Family Trust Workshop Application: Story Poles, Bulk Check -  Residence/Garage (7,420 sq. ft.), Attached Covered Areas (1,375 sq. ft.), Basement/Tuck-under (2,000 sq. ft.), Garage Tuck-under (4,300 sq. ft.), Guest House (725 sq. ft.), Service Quarters (900 sq. ft.), Grading, Retaining Walls, Fencing & Walls           

The Art Jury made the following comments:

  1. Submit a Preliminary Application according to the RSF Association’s “New Submittal” schedule.
  2. Please redesign the service quarters to significantly reduce the prominence of this building (eliminate the garages and recess into the grade).
  3. The Preliminary landscaping plan shall include many large trees and shrubs to screen the residence. As much screen planting as possible shall be installed as early in the construction process as possible.
  4. A darker stucco color shall be used (white will not be acceptable to the Art Jury).

Country Squire Property I.D. G.10
Building Inc. As-Built Application: Commercial Signs
Dolezal Atelier           

The Art Jury cannot recommend approval of the as-built condition with the two signs; however, the Art Jury would recommend approval of one sign on either the left or the right pilaster.

The applicant has to amend the application to the Board to include only one sign to receive a positive recommendation from the Art Jury.

As a design note: The Art Jury recommends (but does not require) that the sign be constructed in the more traditional “cut out” metal format as seen throughout the Village, utilizing the white stucco of the building as the background relief in the sign’s design.

Greg Agee Property I.D. 36.22.1
Construction Workshop Application: Story Poles, Bulk Check - Residence/Garage (8,645 sq. ft.), Attached Covered Areas (396 sq. ft.), Guest House (1,157 sq. ft.), Grading, Retaining Walls, Fencing & Walls, Entry Gate/Pilasters. Landscape, Colors & Material, Pool/Spa

  1. Submit a Preliminary Application according to the RSF Association’s “New Submittal” schedule.

McClure Property I.D. 2089.47
Landscape                       

The Art Jury APPROVED the revised landscape plan subject to the following conditions:

  1. Install a minimum of three 24” box trees at the corner of the tennis court. Trees shall be a minimum height of 16 feet planted with the canopy beginning not lower than 12 feet. Please confirm species type with staff prior to planting.
  2. Install a minimum of three 24” box Myoporum Lateum beneath the required trees listed above.
  3. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Read Property I.D. 24.3.3
Workshop Application: Residence/Garage (8,840 sq. ft.), Attached Covered Areas (850 sq. ft.), Basement/Tuck-under (1,075 sq. ft.), Pool House (685 sq. ft.), Detached Tuck-under Garage (1,010 sq. ft.), Grading, Retaining Walls, Fencing & Walls, Entry Gate/Pilasters, Landscape, Pool/Spa, Tennis Court, Propane Tank           

cont. on Page 2

 
  
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