Art Jury Committee Meeting Minutes
May 9, 2006 - RSF Association Office

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Present: President Mark McClure, Secretary Jack Queen and Member Ken Markstein

Also Present: Building Commissioner Robert Green, Senior Planner Kirk Dakan, Associate Planner Arnold Keene, Consulting Architect Jim Kelley-Markham and Administrative Assistant Jasie Gan

Absent: Vice President Diane Larsen and Member Gail Frazar

Consent Calendar: A motion was made, seconded and passed to approve the consent calendar.

CONFERENCE ITEMS:

S & S Properties Property I.D. 2.1.3 & 4
Subdivision

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

GJS Trus Property I.D. 5.1.3
Continued Mediation: Residence/Garage (10,701 sq. ft.), Attached Covered Areas (2,613 sq. ft.), Basement Wine Cellar/Mechanical Room (998 sq. ft.), Detached Guest House (1,760 sq. ft.), Colors & Materials

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Lexar-Mesa Property I.D. 27.7.7
Continued Mediation: As-Built Items

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Monge Property I.D. D.10
Appeal: As-built Wall and Architectural Details

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

CONSTRUCTION SITE SIGNS: Board Meeting of June 1, 2006

Bluhm/Johnston Property I.D. 10.3.5
Island Architects

The Art Jury is recommending APPROVAL of your Temporary Construction Site Sign to the Board at the June 1, 2006 meeting.

Sapp Property I.D. 19.2.12
Island Architects

Emilio & Sons Construction Co.

The Art Jury is recommending APPROVAL of your Temporary Construction Site Sign to the Board at the June 1, 2006 meeting.

Sawada Property I.D. 2129.94
The Art Jury is recommending APPROVAL of your Temporary Construction Site Sign to the Board of Directors subject to the following conditions:

  1. The sign colors shall be reversed to use a light text on a dark background.
  2. A rust color shall be used in lieu of red.
  3. Submit samples of the proposed colors.

Please submit the above changes by May 25, 2006. The Art Jury recommendation will be forwarded to the Board at the June 1, 2006 meeting.

REGULAR AGENDA ITEMS:

Agee Property I.D. 37.3.6
Workshop Application: Residence/Garage (10,679 sq. ft.), Attached Covered Areas (1,036 sq. ft.), Barn (1,438 sq. ft.), Guest House (602 sq. ft.), Grading, Fencing & Walls, Entry Gate/Pilasters, Pool/Spa, Request to keep 3 horses on 3.02 acres

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Elias Property I.D. 33.6.20
Workshop Application: Residence/Garage (10,014 sq. ft.), Attached Covered Areas (586 sq. ft.), Guest House (600 sq. ft.), Grading, Fencing & Walls, Entry Gate/Pilasters, Pool/Spa

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Grust Property I.D. 35.4.2
Workshop Application: Residence/Garage (10,174 sq. ft.), Attached Covered Areas (1,691 sq. ft.), Guest House (913 sq. ft.), Detached Garage (1,040 sq. ft.), Grading

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Heidel (Bickoff) Property I.D. 7.6.4
Workshop Application: Residence/Garage (8,700 sq. ft.)

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Koros Property I.D. 2089.50
Workshop Application: Residence (5,950 sq. ft.), Attached Covered Areas (475 sq. ft.), Basement (1,450 sq. ft.), Tuck-under Garage (1,225 sq. ft.), Grading, Retaining Walls, Fencing & Walls, Entry Gate/Pilasters, Colors & Materials, Pool/Spa, Propane Tank

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Lunsford Property I.D. 15.1.5
Workshop Application: Barn (1,680 sq. ft.), Grading, Fencing & Walls, Entry Gate/Pilasters, Landscape, Pool/Spa, Request to keep 3 horses on 3.4 acres

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

Madura Property I.D. 33.9.1
Workshop Application: Residence/Garage (5,300 sq. ft.), Attached Covered Areas (200 sq. ft.)

This item was continued to the May 23, 2006 Art Jury meeting due to the lack of a quorum.

CONSENT 1 AGENDA ITEMS:

Alsadek Property I.D. 36.3.3
Workshop Application: Residence/Garage (6,772 sq. ft.), Attached Covered Areas (1,204 sq. ft.), Detached Garage (289 sq. ft.), Grading, Retaining Walls, Entry Gate/Pilasters, Landscape, Pool/Spa

The Art Jury made the following comment:

  1. Please submit for a Preliminary Application according to the New submittal deadline.

Domann/Bost Property I.D. 6.2.7
Preliminary Application: Additions to Residence/Garage (7,607 sq. ft.), Attached Covered Areas (2,061 sq. ft.), Barn (1,098 sq. ft.), Grading, Fencing & Walls, Retaining Walls, Landscape, Colors & Materials

The Art Jury DEFERRED the Preliminary Application with the following comments:

  1. Please submit revised architectural elevations with the following changes:
    1. Drawn to a ¼-inch scale and dimensioned.
    2. Drawn in a hard line manner that is scaleable.
  2. Please orient the riding ring as shown on the landscape plan
  3. The Art Jury will visit the site during the May 23, 2006 meeting to view the story poles, the Art Jury’s current schedule did not allow time for a site visit. No comments were provided on this aspect of the proposal.
  4. Please create an expanded color palette and variations in the architectural detailing. This is necessary to create design diversity for the project to differentiate it from previous projects constructed by the design team.
  5. The Art Jury is not in favor of the proposed formal hedges along the street. Please use trees planted in natural patterns to achieve the screening required for this residence.
  6. Provide additional trees and shrubs between the horse-keeping area and the street at the north side.

Jordan Property I.D. 29.5.2
Workshop Application: Residence/Garage (8,432 sq. ft.), Attached Covered Areas (1,310 sq. ft.), Guest House (1,871 sq. ft.)

The Art Jury made the following comments:

Please note: The current plan needs complete redesign. If submitted as a preliminary application, the project would not be approved at this time. Please revise the plans and submit for another Workshop Application.

SITE PLANNING:

  1. Please move the garage back-up area away from the north property line by a minimum of 15 feet to allow a sufficient area for screen landscaping.
  2. Please eliminate one of the driveways onto El Zorro Vista. The amount of area devoted to paving is too great relative to the size of the property. The amount of paving reduces the area available for screen landscaping.   
  3. Please consult with the Rancho Santa Fe Fire Department to determine compliance with the Fire Department’s requirements for vehicular access and maximum hose pull. The project does not appear to be in compliance with the Fire Department’s usual requirements The Art Jury does not enforce Fire Department standards; however, Fire Departments requirements can have major impacts on the design.
  4. Please reduce the bulk of the guest house. The size and topography of the lot, as well as its triangular shape limits the amount of developable area. The guest house should be less than 1000 square feet. 
  5. Please submit a site plan which has the outline of the existing features such as, main residence, guest house, pool and mature vegetation superimposed on the proposed project. This will provide the Art Jury a better understanding of the placement of the various design elements prior ro the story poke installation.

GRADING:

  1. Please substantially reduce the amount of grading. Grading should only be used where it is necessary for driveway access and to create pad(s) for the structures.
  2. Bring the grading into compliance with the Rancho Santa Fe Regulatory Code. Some of the fill slopes are over ten feet in height. The maximum amount of cut or fill is ten feet per Section 41.07 of the Regulatory Code.
    1. The Regulatory Code’s cut/fill maximum is usually allowed only where special circumstances necessitate it in limited areas; therefore, please reduce the height of the fill slopes as much as possible throughout the project. 
  3. The project should reduce grading wherever possible and make the design of the house fit the topography of the property rather than substantially changing the topography to fit the design of the house. The current house design would be more appropriate for a level lot rather than a sloping property.
    1. Step the house to reflect the topography below it.
    2. Include more cut rather than relying on fill. The currently proposed pad elevation represents the highest point of the topography beneath the footprint of the home.   

ARCHITECTURE:

  1. The architectural concept was not clear in that the submitted design statement and photographs did not appear consistent with the submitted design. The Art Jury did not discuss the architectural type of the design. When the above comments have been complied with (site planning and grading), the Art Jury will focus on architecture and provide comment.

Razavi Property I.D. 29.3.4
Final Application: Revised Entry Gate/Pilasters

The Art Jury APPROVED the Final Application subject to the following conditions:

  1. A simple stucco column without the stone trim shall be used.
  2. The decorative relief shall be used on the inside of the column only.
  3. Submit revised details for staff review and approval prior to issuance of permit.

Raptorfund Property I.D. 32.10.2
Preliminary Application: Addition to First Floor (980.94 sq. ft.), Garage Addition (924.03 sq. ft.), Attached Covered Areas (518.60 sq. ft.), Basement/Tuck-under (899.61 sq. ft.), Grading, Retaining Walls, Fencing & Walls, Entry Gate/Pilasters, Landscape, Repaint, Colors & Materials, Pool/Spa

The Art Jury DEFERRED the Preliminary Application with the following comments:

  1. Please eliminate the guest parking area and driveway. Multiple driveways eliminate too much area that should be used for screen landscaping. The walls and gates associated with the guest parking result in too many architectural features near the street which makes the man-made structures more prominent than the landscape elements.  
  2. With your next application please provide details of the windows. The submitted window elevations do not have the same appearance as the submitted photo images or the sketch of the home on Sheet T-01. 
    1. Provide an enlarged, to-scale and dimensioned elevation of a typical recessed window (all windows must be recessed). 
    2. Prepare a cross section through both the top and bottom of a typical window, include dimensions and materials of lintels, sills and other components.
  3. Please revise the architectural elevations to include muntins on the windows to be consistent with the proposed traditional design type.
  4. Please provide additional details on the proposed patio doors. Use patio doors with wide wood frames to be consistent with the rest of the remodel. On the submitted architectural elevations the proposed patio doors have the appearance of sliding glass doors in both proportion and frame widths.
  5. Please reduce the amount of glazing on the canyon-facing façade (shown on Sheet A-3.2).    
  6. Please provide a sample (or photo) of the tile or surfacing proposed for the outdoor shower next to the pool. 
  7. Please provide manufacturer’s cut sheets of the proposed garage doors.
  8. Please provide eave details showing dimensions and materials of rafter tails and gutters.
  9. Please propose a variety of chimney tops rather than having the same appearance for all chimneys.
    1. Please draw the chimney pots to scale
  10. Please submit new information on stone materials. The various submitted photographs of stone are not consistent with each other.

Reed Property I.D. 36.8.1
Preliminary Application: Revised Basement/Tuck-under (2,825 sq. ft.), Walls

The Art Jury APPROVED the Preliminary Application subject to the following condition:

  1. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Ruhnau Property I.D. 20.1.9
Final Application: Fencing & Walls, Landscape, Colors & Materials, Re-pave Driveway

The Art Jury DEFERRED the revisions to the windows, fascia board and stuccoing of the exterior.

(The Art Jury preferred the appearance of the existing divided light windows rafter-tails without a fascia board and wood siding)

The Art Jury APPROVED the vestibule addition and the landscape and paving revisions.

Sapp Property I.D. 19.2.12
Final Application: Addition (250 sq. ft.), Attached Covered Areas (22 sq. ft.), Addition to existing Guest House/Garage (88 sq. ft.), Wine Cellar (359 sq. ft.)

The Art Jury APPROVED the Final Application subject to following condition:

  1. Submit a revised plan for staff review and approval showing the elimination of the pyramidal skylight at the front entry. Flat, bronze anodized skylights may be used instead.

S & G Construction Property I.D. 10.4.13
Workshop Application: Residence/Garage (9,734 sq. ft.), Attached Covered Areas (1,022 sq. ft.), Basement/Tuck-under (720 sq. ft.), Guest House (1,147 sq. ft.), Detached Garage (255 sq. ft.), Grading

The Art Jury made the following comments:

  1. Change the rounded turret form on the east side elevation to a squared, tower form to be consistent with the rest of the design.
  2. Please submit for a Preliminary Application according to the New submittal deadline.

S & G Construction Property I.D. 16.1.6
Workshop Application: Residence/Garage (11,305 sq. ft.), Attached Covered Areas (1,222 sq. ft.), Basement/Tuck-under (1,230 sq. ft.), Guest House (1,112 sq. ft.), Grading

The Art Jury made the following comments:

  1. Please submit for a Preliminary Application according to the New submittal deadline.
  2. Reduce the steepness and uniformity of the graded slopes, especially in the eastern portion of the site.
  3. All property owners of land on which the easement road is situated shall sign the Preliminary Application prior to acceptance by the Association and review by the Art Jury.
  4. Reduce the height of portions of the single story elements on the building to 17 to 18 feet maximum to provide more variation in the building height.
  5. Show trees to be retained on preliminary landscaping plan.
  6. Note: The architecture and detailing in the building shall be the same high quality as that shown in the applicant’s “Design Theme Image Booklet” dated April 28, 2006 including but not limited to such items as arch and column details, depth of recess of openings, decorative elements wrought iron etc..
  7. The Art Jury noted that the plans were conceptual and that items on the drawings were not necessarily consistent.

Wulff Property I.D. 14.9.7
Workshop Application: Cabana (307 sq. ft.) conversion to Guest House (396 sq. ft.), Barn (365 sq. ft.), Request to keep 2 horses on 3.31 acres

The Art Jury made the following comments:

  1. With your next application, please submit the following information related to the horse-keeping.
    1. Include a pathway from the driveway to the stables for feed and bedding delivery as well as waste removal.
    2. Include a fenced pasture for exercise.
  2. Please move the south wall of the loft area above the stables further back from the edge of the roof to create additional roof space between the wall and the eave. The south wall of the loft must be set back from the south wall of the stable below.
  3. Please submit for a Final Application according to the New submittal deadline.

CONSENT 2 AGENDA ITEMS:

Bluhm/Johnston Property I.D. 10.3.5
Final Application: Enclosure of existing covered terrace (326 sq. ft.), Replacement of remaining covered terrace with open trellis, Replace and resize exterior doors and windows, Remove red stone details, Colors & Materials

The Art Jury APPROVED the Final Application as submitted.

Lawrence Property I.D. 36.18.4
Final Application: Fencing & Walls, Entry Gate/Pilasters, Landscape, Colors & Materials

The Art Jury DEFERRED the Final Application with the following comments:

  1. Please create a design for the gate and walls that is more informal. The currently proposed design has a very austere, angular appearance. While it is understood that the house on the property is not rustic, it is still possible to create an entry design that draws on components of the house yet still creates a less angular, less streamlined appearance. It is important that the hard-edged appearance of the entry be lessened because while the sleek appearance of the house has been softened with landscaping, the appearance of the gate will be fully exposed to the street.
  2. Please substantially reduce the overall width of the walls and retaining walls to reduce the prominence from the street.
  3. Provide a landscape plan that incorporates landscape screening of the proposed fence from off-site views.

McChesney Property I.D. 7.1.6
Final Application: Fencing

The Art Jury APPROVED the Final Application subject to the following conditions: 

  1. Fencing proposed to connect with adjoining property owners fencing shall only be allowed with written consent from the property owner.
  2. Fencing shall be standard 5 feet high lodge pole style fencing.
  3. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Meigs/Kennedy Property I.D. 2089.38
Final Application: Replace Patio Cover

The Art Jury APPROVED the Final Application subject to the following conditions:

  1. Submit a sample of stone for staff review and approval prior to installation.
  2. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Rappaport Property I.D. M.7.7
Final Application: Entry Gate/Pilasters, Driveway

The Art Jury DEFERRED the Final Application for staff review and approval.

  1. Submit the following to staff for review and approval:
    1. Retain the approved hammerhead instead of the proposed circular driveway.
    2. A revised gate design which has an open pattern for those portions of the gate above three feet in height.
    3. Eliminate the wall on the south side of the proposed gate.
  2. The gate columns and wall shall be covered with stucco to match the house.
  3. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Thornley Property I.D. 21.6.2
Preliminary Application: Addition (216 sq. ft.)

The Art Jury APPROVED the Preliminary Application as submitted.

  

 
  
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