Art Jury Committee Meeting Minutes
April 25, 2006

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Present: President Mark McClure, Vice President Diane Larsen, Secretary Jack Queen and Members Ken Markstein and Gail Frazar

Also Present: Building Commissioner Robert Green, Senior Planner Kirk Dakan, Associate Planner Arnold Keene, Consulting Architect Jim Kelley-Markham, Board Member Ron McMahon for GJS Trust mediation and Lexar-Mesa appeal and Administrative Assistant Jasie Gan           

The Minutes of the April 11, 2006 meeting were approved as amended.

Consent Calendar: A motion was made, seconded and passed to approve the consent calendar.

CONFERENCE ITEMS:

GJS Trust Property I.D. 5.1.3
Continued Mediation: Residence/Garage (10,701 sq. ft.), Attached Covered Areas (2,613 sq. ft.), Basement Wine Cellar/Mechanical Room (998 sq. ft.), Detached Guest House (1,760 sq. ft.), Colors & Materials                       

Architect Wallace Cunningham and Mrs. Jean Shekhter attended the meeting.

Board member Ron McMahon conducted the mediation.

The Art Jury made the following comments:

  1. The overall form of the structure now appears acceptable as long as the details soften the project’s appearance and are consistent with the architect’s description of the project as being representative of the romantic period of California architecture.
  2. Please continue to refine and provide additional information on the architectural details including , but not limited to:
    1. Eave/trellis details.
      1. The trellis is a major component of the design and its detailing along with its relationship to the eaves will be key to the way in which the project is perceived.
      2. The large amount of trellis must be softened with vines.  
    2. Surface materials:
      1. Stucco color and texture
      2. Stone
    3. Roof materials
      1. The proposed slate material must have a substantial amount of visual texture and color variety to avoid a slick appearance.
      2. Choose a slate with a very thick profile, a broken edge and a varying color rather than a uniform color.
      3. Submit samples and photos of installations.
      4. The Art Jury will withhold final judgment on the roof material until the chosen slate is submitted.
    4. Chimney appearance
    5. Columns that support the trellis.
      1. Describe what material is proposed.
      2. Clarify whether the columns are round or square.
      3. Describe dimensions.
      4. The Art Jury expressed a preference for wood but will consider options other than that.
    6. Windows
      1. Reduce the total amount of glass.
      2. Further enlarge the amount of solid areas between the windows.
      3. Use additional mullions and muntins on the windows to further soften the large expanses of glass.
    Lexar-Mesa Property I.D. 27.7.7
    As-Built Items Appeal: Expanded service drive                       

Mr. Jeff Taylor, Architect Don Looney, concerned residents Linda Howard, Joan Voelz, Terry and Sandy Lubenow attended the meeting.

Board Member Ron McMahon conducted the mediation.

The mediation was continued pending submission of the following within 30 days of the date of this letter:

  1. As-built grading plans for the area to the north of the lawn.
  2. As-built grading and improvement plans for the patio to the west of the guest house.

As previously noted in Association correspondence, work has been completed on this site without Association permits. Subsequently additional work has been observed which has been completed/ undertaken without Association permits. This work was observed on April 7 and 25, 2006 and included the following:

  1. Construction of a wooden roofed pergola.
  2. Construction of a patio to the rear of the guest house.
  3. Grading to the north of the lawn area.

Village Community Presbyterian Church Property I.D. 27.1.1 & 4
Preliminary Application: Sanctuary/Chapel/Administration Building (24,701 sq. ft.), Education Building (9,876 sq. ft.)                       

Architect David Keitel, Landscape Architect John Powell, Church Administrator Ray Martinez, Ken Discenza and Church Elders Don Macneil and Tyler Miller attended the meeting.

The Art Jury DEFERRED the Preliminary Application with the following comments:

OVERALL COMMENT:

The overall form, composition and height of the structures are acceptable. The story poles can be removed. The Art Jury may now give attention to the architectural detailing of the project. The quality of the detailing will be critical to achieving the desired timeless, old world appearance.  The Art Jury understands that perhaps not all of the final detailing has been completely resolved at this time. Please continue to refine the details and provide the additional information to the Art Jury with each additional application as it becomes available.

  1. Please provide more information on the architectural detailing, including but not limited to:
    1. Windows and doors
      1. Window frame materials
      2. Sills and other surround treatments
      3. Include circular windows
      4. Window placement within walls
      5. Maintain the recess of the windows within the thick walls throughout all of the facades
    2. Balconies:
      1. balcony platform and supports
      2. wrought iron
    3. Columns
      1. Materials
      2. Capitals
      3. Base
      4. Distressing
    4. Exposed rafter tails
      1. End style
      2. Size, spacing
        1. In the elevations the rafters appear small relative to the overall size of the structures.
    5. Tower Design
      1. The tower has a somewhat plain appearance. Explore ways to relieve the straight-edged appearance of the tower.   
      2. Tower Arches
        1. Edge treatment
        2. What is proposed within the arches?
    6. Colonnade attached to chapel
      1. Please have the colonnade parallel to the walls of the chapel to create a rectangular shaped roof and eliminate the trapezoidal roof shape.
    7. Plaster molding
    8. Stucco surface texture
    9. Roof:
      1. Installation pattern
      2. Gable edges
      3. Gutter edges (will there be gutters?)
    10. Eave details
    11. Details for both crosses (on top of the dome and the tower)
      1. Materials
      2. colors
    12. Trellis
    13. Dome
      1. The base of the dome may need additional architectural details to be consistent with the traditional style.
      2. Dome Roof: Clarify what material will be used on the lower, large portion of the dome. The elevation on sheet A.2.0 shows barrel tile while the elevation on sheet A.2.1 seems to indicate flat tile as proposed for the top of the dome.
    14. Classroom Building Arch
      1. The mass of the arch on the corner of the two-story classroom building appears too narrow.
    15. Please correctly label the elevations for the two-story classroom building.
  2. Please eliminate the columbarium. Paragraph 1 of the Protective Covenant prohibits columbaria within the Covenant area.
  3. Sheet A.0.1 shows the adjacent, church-owned residential property illustrating a future use. The Art Jury’s current review does not include the residential lot; lack of comment on that property does not construe tacit approval of any proposed use of that property. 

LANDSCAPING COMMENTS:

  1. The proposed landscape material palette is not compatible with the architecture and the surrounding community character. The Art Jury noted the proposed plant and tree materials have an “ornamental” appearance that does not reflect the unique history of the community.
  2. The perimeter areas should have reduced lawn areas with random informal planting of native and drought tolerant plant material. Avoid the use of formal hedge themes and large expanses of lawn.
  3. Grading and mounding at the perimeter areas as proposed shall appear natural and undulate both vertically and horizontally. Mounding shall be minimal and low profile if permitted.
  4. Parking lot trees should be of a species with significant interest and form.
  5. Consider the use of succulents for accents.
  6. Please revise the landscape design and provide a RSF Fire Department approved plan with all preliminary submittals.
  7. The Art Jury is not in favor of removal of trees as proposed along La Valle Plateada.
  8. Contact staff for further direction.

County Retaining Wall Via de la Valle – County Retaining Wall
Engineer Walter Crampton and County Civil Engineer Eric Swanson attended the meeting.

The Art Jury requested that a formal application be made. The application must include the signatures of all property owners.

Please use a naturalistic design based on that shown in the submitted picture of “Dana Point”. Please incorporate the following features into the design:

  • A planted earth slope leading up to the artificial “rock work” at the base.
  • No guard rail.
  • Landscaping which is integrated into the artificial “rockwork” design.
  • Landscaping and artificial “rockwork” with a flowing, natural, non-linear appearance.
  • Naturally appearing, curvilinear, artificial “rockwork” which matches the current bluff.

REGULAR AGENDA ITEMS:

Blumen Property I.D. 12.1.3
Final Application: As-Built conditions and Stucco color                       

The Art Jury APPROVED portions of the Final As-Built Application subject to the following conditions:

  1. The requested stucco color Expo #51 – Panama Ivory:
    1. The stucco shall be installed with a smooth, “Santa Barbara” finish
  2. The installed stamped concrete:
    1. Within 30 days (by May 26, 2006) the stamped concrete shall be sandblasted to eliminate the surface’s shine
    2. The bands surrounding the stamped concrete shall be composed of random sized rock, or a thin brick veneer that closely matches the color of the stamped concrete.
  3. The roof tile blend is approved as installed.
  4. Within 30 days (by May 26, 2006) submit a revised landscape plan, for staff review and approval, that increases the size and amount of landscaping and will help screen the previously unapproved materials and installation. Please have your landscape architect contact staff to discuss the necessary changes.

The Art Jury DENIED the installed roof additions over the front and back sides of the garage area with the following comments:

  1. Within 45 days (by June 14, 2006), the roof additions shall be removed and replaced  with roof tile that is consistent with the remainder of the roof.

Bradley Family Trust Property I.D. 10.7.11
Workshop Application: Detached Garage & Stable (2,898 sq. ft.), Porch (1,133 sq. ft.), Fencing & Walls, Landscape, Request to keep 4 horses on 4 acres                       

The Art Jury made the following comments:

  1. The Art Jury appreciates the revisions which you have made to the project, particularly the attention paid to matching some of the new building details with the existing house. In this regard the Art Jury requests that you use stucco in lieu of stone to match the house (board and bat may be acceptable alternative as a rustic wall material).
  2. The stable building should be oriented to screen the turnouts from neighboring property. Additional dense planting should be used to screen this element.
  3. Please delineate the use of the second story in the stable. A different window design with less horizontal emphasis should be used in the upper floor of the stable. Windows in the upper floor should also be oriented away from neighboring property.
  4. The Art Jury is not in favor of the proposed garage location and design. Please relocate the garage to the south east and revise the design to match the residence (e.g. similar building and roof forms and materials; avoid stone wainscoating). Screen the structure with landscaping.
  5. Review the project with the Fire Department and incorporate any comments into the design.
  6. Show a screened horse trailer location.
  7. Please indicate existing trees on a landscape plan. The Art Jury encourages the preservation of the existing trees between the street and the proposed horse-keeping area.
  8. Incorporate the use of larger and taller growing trees and shrubs for screening of the north side of the garage. Additionally, substitute an evergreen tree species where the Sycamores are proposed.
  9. Please consider a more meandering fence line and landscape layout for the northern boundary of the site. Selected plantings should not overhang the neighboring property.

Campbell Property I.D. 1.1.9
Preliminary Application: Residence/Garage (6,647 sq. ft.), Attached Covered Areas (532 sq. ft.), Zaguan (143 sq. ft.), Landscape                         

The Art Jury REJECTED the Preliminary Application with the following comments:

  1. Submit a grading plan in accordance with RSFA submittal requirements.
  2. Plans must either show complete screening of the garage drive, back-up area with landscaping and/or retaining walls or relocation of the garage wing to the east end of the building.

Country Friends Property I.D. 2089.129 & 130
Final Application: Commercial Sign, As-built Awing and Handrail                       

The Art Jury recommends approval to the Board of the following:

  1. Wall sign for “The Private Banker  -  24”x24”
  2. Gold lettering on front, glass door for “The Country Friends”
  3. Hanging sign for “Butterbrodt Design”  -  24”x24”
  4. As-built awning over the entrance to “Butterbrodt Design”

Please obtain a recommendation for the above from the Rancho Santa Fe Historic Preservation Committee and inform staff when that has been received. At that time, staff will schedule the item for a Board of Director’s meeting.

Elias Property I.D. 33.6.20
Workshop Application: Residence/Garage (11,100 sq. ft.), Attached Covered Areas (939 sq. ft.), Detached Guest House (600 sq. ft.), Grading, Retaining Walls, Fencing & Walls, Entry Gate/Pilasters, Pool/Spa                       

The Art Jury made the following comments:

  1. Please further reduce the bulk and width of the proposed structure. The most recent revisions do not adequately address the Art Jury’s direction contained in the letter from the March 7th Art Jury meeting. The Art Jury believes that the house is still too bulky and wide relative to the width of the property.  
    1. The Art Jury strongly encourages you to investigate the placement of some rooms such as the theater, wine room, storage, laundry room, etc. below ground to reduce the project’s bulk.
    2. Please investigate ways to make the floor plan more compact. Some of the informal living areas could be combined. 
  2. Please move the main residence further away from the street as was shown in the previously reviewed design of March 7th.
  3. Please eliminate the circular turret element, it is out of scale with the façade of the building. Please use the stairway design that was shown in the previous submittal.
  4. Please pursue Option “B” for the location of the guest house.
  5. Please relocate the driveway gate to a location that is a minimum of fifty feet back from the paved edge of La Glorieta.
  6. Please illustrate the driveway at the minimum width of 16 feet that the Fire Department will require.
  7. Please reduce the size of the auto court located between the street and the main residence. The large size of the auto court reduces the area available for landscaping in the front yard. 
  8. Please submit for another Workshop Application.

Garrick Property I.D. 33.9.11
Preliminary Application: Residence/Garage (6,657 sq. ft.), Attached Covered Areas (307 sq. ft.), Detached Guesthouse (935 sq. ft.), Detached Garage (588 sq. ft.), Wine Grotto (152 sq. ft.), Grading, Retaining walls, Fencing & walls, Entry Gate/Pilasters, Landscape, Colors & Materials, Pool/spa                       

The Art Jury DEFERRED the Preliminary Application with the following comments:

  1. Please integrate the two story, entry element into the building in a less visually obtrusive manner. The vertical, two story front entry element contrasts in color and appearance with the remainder of the building in such a manner that it appears prominent in the opinion of the Art Jury.
  2. Please use a darker stucco color and darker tile blend, to integrate the building into the landscape.
  3. Please show large, perimeter eucalyptus trees to be retained.
  4. Please either inset any new perimeter fencing 5 ft from the property line, or obtain written approval for placement of the fence as proposed along the property line from the neighboring property owner.
  5. Please use larger trees in the plant palette. The Art Jury noted that landscaping with tall trees that will provide filtering of the residence from off-site views will be required. Additionally, the grade in front of the residence drops almost twenty feet below the finished floor of the residence. Tall trees will be necessary to achieve the necessary screening.
  6. Please revise the landscape plan to incorporate several groupings of tall evergreen trees that will provide filtering of the residence on the south side. The trees indicated on the plan do not provide the needed height and bulk to provide the required amount of filtering of the residence.
  7. On future submittals please provide specific species, container sizes and planted dimensions of all trees proposed.                               

Olson Property I.D. 21.4.5
Workshop Application: Residence/Garage (9,481 sq. ft.), Attached Covered Areas (1,496 sq. ft.), Grading, Retaining Walls, Entry Gate/Pilasters, Pool/Spa                       

The Art Jury made the following comments:

Please proceed to Preliminary Application according to the NEW submittal deadline.

The Art Jury reserves the right to comment on the bulk and design of the project after reviewing the project story poles.

RSF Development Property I.D. 14.9.3
Workshop Application: Residence (8,894 sq. ft.), Basement (3,315 sq. ft.), Attached Covered Areas (524 sq. ft.), Tuck-under Garage (1,186 sq. ft.),  Detached Cabana (660 sq. ft.), Detached Guesthouse (977 sq. ft.), Grading                       

    cont. on Page 2

 
  
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