Art Jury Committee Meeting Minutes
RSF Association Office - 8:00 a.m.
April 21, 2008

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Present: Vice President Paul Slater, Members Bruce Hall and Michael Hammes

Also Present: Building Commissioner Robert Green, Senior Planner Kirk Dakan, Associate Planner Arnold Keene, Consulting Architect Andrew Wright, Alternate Consulting Architect James Alcorn and Administrative Assistant Jasie Gan

Absent: President Jack Queen and Secretary Diane Larsen

The Minutes of the April 7, 2008 meeting were approved as written.

Consent Calendar: A motion was made, seconded and passed to approve the Consent 2 Agenda.

CONSTRUCTION SITE SIGNS: Board Meeting of May 1, 2008

Fitzpatrick Property I.D. 44.5.2
Temporary Construction Sign
“Sumac Development, Inc.”

The Art Jury is recommending APPROVAL of the Temporary Construction Site Sign to the Board of Directors at the May 1, 2008 meeting.

Tanz Property I.D. 35.2.1
Temporary Construction Sign
“Smith Brothers Construction”                       

The Art Jury is recommending APPROVAL of the Temporary Construction Site Sign to the Board of Directors subject to the condition that a flat finish shall be used.

The Art Jury recommendation will be forwarded to the Board at the May 1, 2008 meeting.

REGULAR AGENDA ITEMS:

Lago Lindo Property I.D.3.3.2
Development Workshop Application: Residence/Garage (6,097 sq. ft.), Attached Covered Areas (1,541 sq. ft.), Basement/Tuck-under (2,188 sq. ft.), Guesthouse (1,023 sq. ft.), Detached Garage (903 sq. ft.), Barn (1,400 sq. ft.), Grading, Retaining Walls, Landscape, Request for 1 additional horse to existing 3 horse permit on 4.24 acres           

Consulting Architect Andrew Wright abstained.

The Art Jury made the following comments:

  1. Substantially reduce the amount of fill beneath the pool and surrounding patios. In some areas there is up to nine-plus feet of fill.
  2. Please check both the topography/grading plans and the story poles. The heights of the story poles appeared inconsistent with the proposed amount of fill in the patio areas.
  3. Submit another Workshop Application.

Aasted Property I.D. J.2.1
Workshop Application: Residence/Garage (5,968 sq. ft.), Attached Covered Areas (1,028 sq. ft.), Grading, Landscape, Pool/Spa

  1. GRADING
    1. With the next application please submit a grading plan prepared and stamped by a civil engineer. The grading plan must use topographic lines (not symbols) to show the existing, as-built condition (not the previous pre-fire condition) as well as proposed grades. The submitted site plan, grading plan and landscape plan must all be consistent. The currently submitted plans do not agree with one another.  The Art Jury will make no decisions regarding the project without the above requested plans being submitted to the Art Jury’s satisfaction.
    2. Revise the grading plan for the graded cut on the north side of the house:
      1. Pull the base of the slope further back to allow the house to be pulled further back from the top of the fill slope to the south.
      2. Reduce the steepness of the slope. The steeply cut slope has a very artificial appearance. Reducing the steepness of the slope will also create a more open appearance for the home’s setting.
    3. Revise the grading on the landscape plan. It appears that berms are being located on the fill slope, which would not be possible.  
  1. DRIVEWAY / TURNAROUND
    1. Please move the paving for the garage back-up as far from the edge of slope as possible. Now that the hammerhead is no longer located at the garage back-up, the back-up area can be made much smaller and the retaining wall can be eliminated from the edge. 
    2. Please move the Fire Department required hammerhead to a position located opposite the front entry gate structure; this would create a more direct orientation between the guest parking and the entry gate and reduce grading.  The “T” portion of the hammerhead could be oriented towards the gate to reduce the amount of fill that would be required if the “T” were on the other side of the driveway.  
    3. Provide significant landscape screening between the top of the slope and the backup areas.
  1. SOLAR PANELS
    1. Show details of the solar panels. See attached Solar Panels guidelines including submittal checklist.
    2. Stake the corners of the proposed solar panels.
  2. Please reduce the height and scale of the front entry gate structure.
  3. Please show the gazebo (which is illustrated on the landscape plan), on the site plan and grading plans as well. Provide a concept drawing of the gazebo. The Art Jury has made no determination regarding the advisability of the gazebo.
  4. Show doors on the pool equipment enclosure.
  5. Submit all architectural elevations with the next application. 
  6. All proposed fencing shall be indicated on the landscape plan.
  7. Provide substantial landscape screening between the residence and the street.
  8. Mounding is indicated on the landscape plan along the street. The existing topography is not compatible with the proposed mounding.
  9. Please submit another Workshop Application.

Woodson Property I.D. 16.6.1
Workshop Application: Residence/Garage (10,381 sq. ft.), Attached Covered Areas (1,019 sq. ft.), Basement/Tuck-under (750 sq. ft.), Detached Garage (1,525 sq. ft.), Guest Quarters (627 sq. ft.), Outdoor Kitchen (311 sq. ft.), Grading, Retaining Walls, Fencing, Entry Gate/Pilasters, Pool/Spa

The following comments from the Art Jury letter of March 27, 2008 appear to have not been addressed:

  1. “The guest house/ workout room assembly appears to be excessively tall and prominent. Please reduce the height of these elements via an alternate design which provides a gentler transition in grades between the tennis court and the guest house.
  2. Please provide increased screen landscape area along the east property line between the drive and the property line/ adjoining the tennis court.”

The Art Jury had the following additional comments:

  1. Please adjust grades to provide a flatter area between the face of the “office, master bedroom, master bathroom” elements and the top of slope.
  2. Tennis court parking should be grass-crete.
  3. Please note: A Fire Department stamped plan must be provided with the next Workshop submittal.

The Art Jury noted that a more aesthetically appealing transition should be made between the tennis court and the proposed guest house/workout room. The Art Jury suggested rearranging these facilities while still maintaining the semicircular building form (e.g. relocate the workout room to the side of the tennis court; switch the guest house and garage locations to provide a closer relationship of the guest house to the pool; move the pool to the east and provide more deck area; provide landscape screening between the tennis court and the “garage” court rear).

CONSENT 1 AGENDA ITEMS:

Ahles Property I.D.24.11.9
Preliminary Application: Pool House (943 sq. ft.) with Covered Patio (396 sq. ft.), Fencing, Landscape, Pool/Spa

The Art Jury DEFERRED the Preliminary Application with the following comments:

  1. Please lower the elevation of the pool to 230 feet this will reduce the amount of fill and the steepness of the fill slope.
  2. Please clearly depict the driveway that goes from the proposed gate to the slope.
    1. Describe the driveway’s width, materials and grading.
    2. Please describe the intended use(s) for the driveway.
  3. Please revise the patio roof to an open trellis design rather than the currently proposed flat roof.
  4. Please describe the following on the pool house elevations:
    1. Siding material
    2. Window frame design and material.
    3. Exterior window trim design and material. 
  5. Please construct story poles for an Art Jury bulk check. Submit the following according to the RSF Association’s “Re-submittal” schedule:
    1. A site/floor plan that includes the location of the story poles in relation to the proposed building, as well as the height of each pole. All plans shall be at least 1/8”-1’ scale.
    2. The floor levels shall be depicted between the poles with blue tape/ribbons.
    3. A statement (certification) signed and stamped by a California Registered Surveyor or Civil Engineer stating that the proposed grade datum, location, height of the poles and the marked pad height is accurate.

Halliday Property I.D. 16.4.2
Preliminary Application: Solar

The Art Jury APPROVED the Preliminary Application as a Final Application subject to the following conditions:

  1. All perimeter vegetation shown on the approved plan “A” shall remain in place to screen the proposed panels.
  2. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Kaestner Property I.D.16.4.8
Workshop Application: Residence (6,731 sq. ft.), Attached Covered Areas (709 sq. ft.), Detached Garage (748 sq. ft.), Guesthouse (618 sq. ft.)

The Art Jury made the following comments:

  1. Please revise the detached garage.
    1. The flat roof is not consistent the rest of the design.
    2. Lower the plate height of the garage to be more consistent with the balance of the project.
  2. Submit elevations for all facades.
  3. Reduce the size of the window on Bedroom #2, or eliminate the shutters. The shutters are not large enough to span the size of the window opening.
  4. Please construct story poles for an Art Jury bulk check (the Art Jury wishes to check the bulk of the building with story poles before a Preliminary Application is submitted). Submit the following according to the RSF Association’s “Re-submittal” schedule:
    1. A site/floor plan that includes the location of the story poles in relation to the proposed building, as well as the height of each pole. All plans shall be at least 1/8”-1’ scale.
    2. The floor levels shall be depicted between the poles with blue tape/ribbons.
    3. A statement (certification) signed and stamped by a California Registered Surveyor or Civil Engineer stating that the proposed grade datum, location, height of the poles and the marked pad height is accurate.
  5. Show the proposed improvements to the private driveway.
  6. Submit another Workshop Application.

Kunkle Property I.D. 30.1.3
Preliminary Application: Two Story Duplex (4,890 sq. ft.), Attached Covered Areas (522 sq. ft.), Basement/Tuck-under (709 sq. ft.), Tuck-under Garage (1,229 sq. ft.), Grading, Retaining Walls, Landscape, Colors and Materials

The Art Jury continued the application to the meeting of May 6, 2008 for further discussion.

Although the project was continued, the Art Jury has major concerns regarding the design and still believes that the proposed structure is not aesthetically pleasing. The recurring design problems are a result of the overall size and bulk of the proposed project. A downsizing of the project would ameliorate many of the reservations that the Art Jury has regarding the proposal.

The Art Jury has always had serious concerns regarding the design of the project. As more detail has been submitted, the more problems the Art Jury has observed. Each review of this particular project has had the character of a problem solving exercise in an attempt to make the relatively large building fit on a small lot with many constraints. There is a fundamental problem with the building mass, its outer form can only be articulated so much to create an aesthetic result. The Art Jury will be discussing these concerns when it reviews the project again at the meeting of May 6, 2008.    

cont. on Page 2

 
  
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