Art Jury Committee Meeting Minutes
RSF Association Office - 8:00 a.m.
March 11, 2008 cont.

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Wilkinson Property I.D.22.2.4
Temporary Construction Sign
“The Design Build Company”

The Art Jury is recommending APPROVAL of the Temporary Construction Site Sign to the Board of Directors at the March 20, 2008 meeting.

REGULAR AGENDA ITEMS:

Bickoff Property I.D.7.6.4
Request for Time Extension:Removal of Stockpile

The Art Jury APPROVED the request for a time extension. The stockpile shall be removed within 45 days from the date of this letter subject to the following conditions:

1. All tarps shall be removed immediately.
2. The Art Jury is not in favor of any further extensions of time beyond the one granted in this letter.
3. A plan shall be submitted in sufficient time to allow Art Jury consideration prior to the expiration of 45 days from the date of this letter. Submit in accordance with Association submission requirements. The plan shall show the following:

• The proposed area and depth of placement of the dirt from the stockpile on the site.
• The amount of dirt left in the stockpile prior to the proposed distribution on the site.
• Quantities of dirt to be removed from the site.

Note: The requirement to submit the above plan, and the Art Jury consideration of the plan should not be construed as the future approval of such a plan. Upon consideration of the plan the Art Jury may approve the plan, approve the plan with conditions, or they may request that all or a portion of the stockpiled dirt be removed from the site.

Buechler Property I.D.6.1.5
Preliminary Application: Detached Garage (1,104 sq. ft.) with Nanny’s Quarters and Workout Room (894 sq. ft.) on 2nd Floor, Remodel Bedroom, Outdoor Fireplace

The Art Jury DEFERRED the Preliminary Application with the following comments:

1. Please revise the second-floor covered balcony off the workout room, both in appearance and in its relationship to the first floor:
1. The large span of the arch appears out of proportion with the mass of the second floor and results in an insubstantial appearance for the stucco mass above the arch.
2. Increase the mass of the corner stucco supports. The mass of the supporting corner areas of stucco is not substantial enough to give an authentic structural appearance.
3. Reverse the heights of the plates of the first and second floors, the plate height of second floor is taller than that of first floor thus giving the second floor a top heavy appearance. The desired volume can be achieved with vaulted ceilings.
4. Consider using two separate garage doors with a stucco support between them rather than a single large door, thus adding additional solid stucco mass on the first floor to serve as a stronger visual base for the second floor.
5. To maintain an authentic structural appearance for the cantilever please have brackets at the outside corners.
2. Please refine the appearance of the pedestrian “bridge” (and its supporting structure) that leads from the main residence to the second floor of the detached garage.
1. The bridge has a very utilitarian appearance with little architectural character. This is not a request for an ornate appearance but simply a design for the bridge in character with the quality and classic look of the rest of the project.
2. Expand the northwest and southeast elevations to include the terminus of the bridge near the main residence.
3. Show an architectural elevation of the stairway on the northeast elevation.   
3. The windows and doors on the proposed detached structure (garage/workout/ nanny room) must have a minimum six-inch recess from the exterior. Please illustrate how this will be accomplished.
4. Please submit a landscape plan (stamped Approved by the Fire Department) for the area surrounding the new detached garage.
5. Include a topo/grading plan that illustrates the height of the proposed garage pad relative to the existing topography.
6. Indicate where the existing pool equipment and propane tank are to be located.

Crespin Corp. Property I.D.36.19.7
Final Application: Re-roof

The Art Jury is approving the proposed roofing material as a test case. Before approving this roofing material on other properties, the Art Jury will review the full and final installation of the material on this site and determine its aesthetic result and advisability for other projects.

La Glorieta, LLC Property I.D.2129.103
Workshop Application: Story Poles Bulk Check

The Art Jury made the following comments:

1. Submit a Preliminary Application according to the RSF Association’s “New Submittal” schedule.

La Salle Bank Property I.D.36.6.2
#15-5637 Final Application: Attached Covered Areas (236 sq. ft.), Revise Front Entry           

The Art Jury APPROVED the Final Application subject to the following condition:

1. The Art Jury noted that, given the landscape features of this site, the construction of this addition would bring the overall building(s) to the maximum bulk acceptable to the Art Jury on this site.
2. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

CONSENT 1 AGENDA ITEMS:

Cleary Property I.D.31.1.25
Final Application: Remove and Replace Walls, Replace Windows and Doors

The Art Jury APPROVED the Final Application subject to the following conditions:

1. A recommendation of approval by the Historic Preservation Committee.
2. Colors and materials shall match the existing building.

The building permit will be issued after the Historic Preservation Committee has recommended approval of the project. The committee will review the proposal on March 17, 2008.

Chandler Property I.D.32.12.4
Preliminary Application: Residence/Garage (7,420 sq. ft.), Attached Covered Areas (1,375 sq. ft.), Basement/Tuck-under (2,000 sq. ft.), Tuck-under Garage (4,300 sq. ft.), Guesthouse (900 sq. ft.), Gardener’s Storage (650 sq. ft.), Grading, Landscape           

The Art Jury DEFERRED the Preliminary Application with the following comments:

The application is incomplete. Please submit a complete Preliminary Application per the Association application requirements checklist:

1. Please clearly show all existing and proposed grading in accordance with the Application Requirements Checklist.
2. Please provide consistent building elevations throughout. Accurately label ridge heights.
3. Please provide accurate spot heights throughout.
4. Please provide elevations of all sides of all buildings keyed to a site/floor plan.
5. Please accurately depict the grade in relation to building elevations.
6. Plans (except building elevations) should be at 1/8” scale.
7. Please move the gate back a minimum of 50’ into the site. Provide a turnaround between the gate and the street.
8. Please separate the gardener’s storage building motor-court a minimum of 10 feet from the property line and continue the courtyard wall around all sides. These walls shall be landscaped for screening from off-site views. Courtyard walls shall not exceed 5 feet in height.
9. The Art Jury is not in favor of the proposed location of the trash enclosure. Locate the structure inside the gate. The proposed location will be prominent from the off-site views. This location should accommodate a vehicle turn-around.
10. Incorporate two tall trees near the ‘cherry allee’ for screening of the tallest element of the residence from off-site views.
11. Note: Because the project was incomplete the Art Jury did not review all aspects of the proposal. The applicant should not assume that because an item is not mentioned in this letter it is automatically approved. Once the submittal is complete, the Art Jury will review the application. The Art Jury reserves the right to approve; approve with conditions; defer or deny the proposal or any aspect of the proposal.

Daily Property I.D.35.5.1
Workshop Application: Install Shelters over Existing Corrals, Request to keep 4 horses on 4.08 acres

The Art Jury made the following comments:

1. The Art Jury noted that 4 horses may be too many for the property given its physical and landscape character. Please provide further information regarding general maintenance and upkeep plans for the facilities and horses so the Art Jury may determine if 4 horses are suitable on this site.
2. Please note that if Fire Department requirements are a part of the proposed application further review for that aspect will be required. The Art Jury may find that Fire Department requirements such as new or larger driveways may restrict what uses the Art Jury might allow on the property.
3. The plans shall be reviewed with the Fire Department prior to further Art Jury review.
4. Submit a Preliminary Application according to the RSF Association’s “New Submittal” schedule.

DeGrazier Property I.D.2089.66
Final Application: Residence/Garage (6,664 sq. ft.), Attached Covered Areas (892 sq. ft.), Guesthouse (568 sq. ft.), Grading, Lighting, Landscape, Pool/Spa                       

The Art Jury APPROVED the Final Application subject to the following conditions:

1. Please revise the detailing of the arches. In the opinion of the Art Jury, the proportions of some of the arches do not create the desired aesthetic result. The Art Jury has the right to review all aspects of the design consistent with Paragraph 46 of the Protective Covenant.
1. The arch bands are too low, making the proportions of the arch columns look short and stocky. It may not be possible to accommodate arches in some of the areas. The arches may need to be replaced with columns. Submit revised pages A-6, A-7 and A-8 for staff review and approval.
2. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Galbraith Property I.D.20.1.10
Final Application: Fencing, Entry Gate/Pilasters

The Art Jury DEFERRED the Final Application with the following comments:

1. The Art Jury is not in favor of the fencing and driveway gate located at the front of the property. The Art Jury noted the character of the street does not have fences and gates visible from the street. These man-made features will be prominent from the street because of the close proximity to the property line (less than 10 feet).
2. The fence proposed along the rear and side yards are acceptable and may connect to the sides of the residence pending further review.

Holcombe Property I.D.2089.69
Final Application: Reduce As-Built Potting Shed to 168 sq. ft., Remove Arch at top of Gate

The Art Jury APPROVED the Final Application subject to the following conditions:

Please remove the unapproved portion of the design. The approved revisions shall be completed by April 30, 2008.

1. Please incorporate substantial landscaping between the new structure and the driveway. Submit a landscape plan for staff review and approval by March 31, 2008.
2. Colors and materials shall match the existing building.
3. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Moe Property I.D.36.19.1
Final Application: Barn (1,008 sq. ft.), Fencing, Landscape, Request to keep 3 horses on 4.06 acres, Access Road           

The Art Jury APPROVED the Final Application subject to the following condition:

1. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

The Art Jury has conditionally approved the application to keep 3 horses on 4.06 acres. This approval will not be final until after an Association building permit has been issued, the horse keeping facilities are constructed and Association staff has approved a final inspection. No horses are to be brought onto the property until after final inspection is approved.

Williams Property I.D.2089.28.1
Final Application: Addition (156 sq. ft.), Courtyard Gates and Fireplace, Propane Tank           

The Art Jury DEFERRED the Final Application with the following comments:

The concept of the proposed changes is acceptable with inclusion of the following comments:

1. Please move the proposed propane tank out of the 15-foot interior, side-yard setback.
2. Please revise the structure over the new gate. The narrow dimension of the top of the arch is out of proportion with its height and width. It is suggested that in lieu of an arch that a small gable roof with tile be used over the entry gate. This would match the look of the existing home.
3. Please revise the sitting room as follows: The new exterior wall facing the driveway should be inset to the full depth of the existing porch column. This will differentiate the new addition from the existing and create a shadow line to further break up the mass of the wall.

CONSENT 2 AGENDA ITEMS:

Helmstetter Property I.D.7.9.1
Final Application: Fencing           

The Art Jury APPROVED the Final Application subject to the following condition:

1. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Wilkinson Property I.D.22.2.4
Final Application: Pool House with Covered Patio (1,280 sq. ft.), Retaining Walls, Fencing, Landscape, Pool/Spa           

The Art Jury APPROVED the Final Application subject to the following conditions:

1. Colors and materials shall match the existing building.
2. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

ART JURY SITE VISITS:

The Art Jury made site visits from 1:30 to 3:15 p.m. to the following locations:

Name	Address
Aasted	Zumaque
Buechler	El Camino del Norte
Crespin Corp.	El Arco Iris
Dlugos	Linea del Cielo
Fonte	Zumaque
La Glorieta, LLC	Avenida Maravillas
Patterson	El Acebo del Norte
Spears	Calle Familia