Art Jury Committee Meeting Minutes
RSF Association Office - 8:00 a.m.
February 26, 2008 cont.

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Previous Art Jury Minutes

The Art Jury made the following comments:

1. Please verify the status of the design/building permit for the remodel of the home. Identify any changes that may be proposed for the remodel of the main residence to ensure that the residence and accessory structures are architecturally compatible. The Art Jury does not want the project to be reviewed in a piecemeal manner.
2. Reduce the size of the pool to limit the amount of required grading.
3. Please substantially reduce the size of the guest house.
4. The concept of the detached garage with conservatory above could be acceptable if the form and details of the building are revised to create a more traditional appearance.
5. The driveway cannot be approved until the proposed boundary adjustment is approved by the Art Jury and Board of Directors and has Final approval from both the County and the Rancho Santa Fe Association.
6. Fencing shall be separated a minimum of 20 feet from the front property line to allow a sufficient area for substantial landscape screening. Fencing along side and rear property lines shall be separated a minimum of 5 feet from the property line to allow for landscaping to screen the fence from off-site views. Fencing may be placed on or near the property line with a letter of agreement from the adjoining property owner.
7. Entry gates and pilasters shall not exceed 6 feet in height.
8. Submit another Workshop Application.

Woolley Property I.D. 31.2.2
Final Application: Loading Dock Cover

1.  Loading dock cover.

 The Art Jury DENIED the Final Application with the following comments:

The application proposes a 16ft x 18ft +/- sheet metal roof supported on 11ft 4in high wooden columns and frame. The roof structure is proposed on top of an elevated loading dock for the post office building. The existing post office building is a contemporary Spanish stucco building with a tile roof. The loading dock is visible from within the parking lot and the adjoining streets of La Flecha and Avenida de Acacias.

The Protective Covenant contains the following:

“WHEREAS, Rancho Santa Fe is unusually attractive and valuable as a high class place of residence because of the rare quality of its landscape, trees and shrubs and the fine architecture and other improvements established by its property owners; and WHEREAS, these property owners are most desirous of preserving, continuing and maintaining this character of community and rare landscape features and of upholding the quality of all future architecture and improvements; and of restricting the use, height and bulk of buildings;…” (Covenant Preamble).

Additionally, paragraph 46 of the Rancho Santa Fe Protective Covenant requires projects “to insure a uniform and reasonably high standard of artistic result and attractiveness.”  

It is the responsibility of the Art Jury to make aesthetic determinations. The Art Jury considers that a “…reasonably high standard of artistic result and attractiveness in exterior and physical appearance….” required by Paragraph 46 of the Protective Covenant and “fine architecture” noted in the Covenant Preamble would be achieved by building additions which are consistent with design of the exterior of the rest of the building. The Art Jury noted that the proposed wood and metal dock cover is not consistent with the contemporary Spanish design of the building and it would diminish the architectural quality of the existing exterior appearance. Therefore the finding required by Paragraph 46 of the Protective Covenant that the project would maintain “…reasonably high standard of artistic result and attractiveness in exterior and physical appearance….” could not be made.

2.  Covenant Violations.

Previously this facility was used solely as a local post office, and the Art Jury supports the continuing use of this facility as a local post office, operating during normal business hours of 9am – 5pm.

However, the use of this building has recently changed. The facility now also serves as a 24 hour a day regional receiving and distribution hub for other post offices, in addition to functioning as a local post office.

There are attendant Covenant violations which are a result of the change of use of this building, namely:

• Outdoor storage. The existing building is not big enough to house the materials which are shipped to this facility for redistribution to other facilities. This results in outdoor storage of materials in violation of the Protective Covenant, including but not limited to numerous storage containers, three trash dumpsters, various metal carts, tarps, trash cans and a trash/recycling “box”, in violation of the Protective Covenant (please see the visual clutter provisions in Chapter 11 of the Rancho Santa Fe Regulatory Code – attached).
• Delivery Noise. The number of deliveries to this 24 hour regional facility materially exceed those normally necessary for a local post office. The Association is particularly concerned that the additional deliveries start at 3.45 AM, and various members have contacted the Association to complain that these deliveries are waking them up at night. Because these additional deliveries are disturbing neighboring residences in the middle of the night, such deliveries violate the Protective Covenant (for example, see Par. 101 of the Protective Covenant, attached, which provides that no building shall be used in a fashion that is offensive by reason of noise).
• Prohibited use. Because materials are delivered to this facility for distribution to other post offices in the region, this post office has become a “distribution and receiving station”. Such use is expressly prohibited by the Protective Covenant in the particular use class district in which this property is located (please see Par. 102 of the Protective Covenant - attached).

Additionally the following item has been constructed without Association permits and is therefore a violation of the Protective Covenant.

• A concrete ramp in the loading dock.

In order to remedy the violations, within 60 days of the date of this letter please complete the following:

1. Remove all outdoor containers, including the trash dumpsters.
2. Desist from making deliveries which are offensive by reason of noise.
3. Discontinue the use of this facility as a “distributing” or “receiving” station.
4. Either remove the concrete ramp or file a valid application with the Association Art Jury for consideration of this feature (note: please do not assume that filing an application will guarantee approval of this feature).

CONSENT 1 AGENDA ITEMS:

Badger Property I.D. F.3
Final Application: Commercial Sign
“Netgain Financial”

The Art Jury is recommending APPROVAL of the Commercial Sign to the Board of Directors. The Art Jury recommendation will be forwarded to the Board at the March 6, 2008 meeting.

El Camino del Property I.D. 1.4.6
Norte, LLC Workshop Application: Residence/Garage (9,638 sq. ft.) Attached Covered Areas (1,500 sq. ft.)                       

The Art Jury made the following comments:

1. The Art Jury appreciates the changes made to the application in response to the previous comments.
2. Please continue to refine the building forms as follows:
1. Visually lighten the appearance of the balcony over the garage. The proportions of the materials are oversized.
2. Increase the mass (width) of the arch supports on the arch of the covered porch off of the “Kitchen Nook”.
3. Have three arches supporting the long porch off of the “Family Room” instead of two. The length of the porch is too long to be supported by only two arches and creates arches with widths that are out of proportion with their heights. 
3. Continue to revise the retaining wall edge of the pool to reduce the amount of exposed retaining wall.
4. Please construct story poles for an Art Jury bulk check (the Art Jury wishes to check the bulk of your building with story poles before you submit a Preliminary Application). Submit the following according to the RSF Association’s “Re-submittal” schedule:
1. A site/floor plan that includes the location of the story poles in relation to the proposed building, as well as the height of each pole. All plans shall be at least 1/8”-1’ scale.
2. The floor levels shall be depicted between the poles with blue tape/ribbons.
3. A statement (certification) signed and stamped by a California Registered Surveyor or Civil Engineer stating that the proposed grade datum, location, height of the poles and the marked pad height is accurate.
5. Submit another Workshop Application.

Kalench & Property I.D. J.2.4
Broyles Workshop Application: Residence/Garage (8,415 sq. ft.), Attached Covered Areas (1,300 sq. ft.), Detached Garage (666 sq. ft.), Pool House (404 sq. ft.)           

The Art Jury made the following comments:

1. Submit a full Workshop submittal. Please construct story poles for an Art Jury bulk check (the Art Jury wishes to check the bulk of your building with story poles before you submit a Preliminary Application). Submit the following according to the RSF Association’s “Re-submittal” schedule:
1. A site/floor plan that includes the location of the story poles in relation to the proposed building, as well as the height of each pole. All plans shall be at least 1/8”-1’ scale.
2. The floor levels shall be depicted between the poles with blue tape/ribbons.
3. A statement (certification) signed and stamped by a California Registered Surveyor or Civil Engineer stating that the proposed grade datum, location, height of the poles and the marked pad height is accurate.   
2. Revise the alignment of the driveway to be more organic in form. The driveway configuration does not appear compatible with the terrain and the proposed residence. The Art Jury suggests the existing driveway may be more compatible with the serpentine shape.
3. Please reduce the size and configuration of the lawn and lawn paving. The proposed reinforced lawn area does not present a shape that is compatible with the site.
4. Provide substantial landscape screening of the residence from the street and other residences.

Macaluso Property I.D. 14.5.3
Preliminary Application: Addition (900 sq. ft.), Detached Garage (1,132 sq. ft.), Entry Gate/Pilasters, Landscape

The Art Jury APPROVED the Preliminary Application subject to the following conditions:

1. The proposed berm is not approved since it will result in the elimination of existing landscaping.
2. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

MacLeod Property I.D. 11.3.1
Final Application: Addition (650 sq. ft.), Fencing, Re-roof

The Art Jury APPROVED the Addition and Re-roof subject to the following conditions:

1. Colors and materials shall match the existing building.
2. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

The Art Jury DEFERRED the Fence plan for staff review and approval:

1. Separate the fence a minimum of 20 feet from the front property to allow a substantial area for landscape screening of the fence.
2. Fencing along side and rear property lines shall be separated a minimum of 5 feet to allow an area for landscape screening. Fencing may be allowed on or near these property lines with a letter of agreement from the adjoining property owner.

Rosetta Property I.D. 33.6.20
Final Application: Change to Previously Approved Guesthouse
(776 sq. ft.)           

The Art Jury DENIED the revision to the guesthouse with the following comments:

Consistency with the Rancho Santa Fe Protective Covenant

The Art Jury considers that the project as currently proposed is not consistent with the Rancho Santa Fe Protective Covenant. The Preamble of the Rancho Santa Fe Protective Covenant states that “…Rancho Santa Fe is unusually attractive and valuable as a high class place of residence because of the rare quality of its landscape, trees and shrubs…”  The Covenant further goes on to state that “…property owners are most desirous of preserving, continuing and maintaining this character of community and rare landscape features and of upholding the quality of all future architecture and improvements; and of restricting the use, height and bulk of buildings;…”  The project does not maintain the character of the community because of the high prominence of the structure on the steeply, graded slope.

Paragraph 46 of the Rancho Santa Fe Protective Covenant requires projects “to insure a uniform and reasonably high standard of artistic result and attractiveness.” The Art Jury considers that a “reasonably high standard of artistic result and attractiveness” would be derived from construction of the guest house in the previously approved location that requires less grading and artificial fill slope.

The application proposes a revision to a previously approved guest house location. There is a four-foot drop in the natural topography beneath the footprint of the denied guest house. The structure is proposed to sit on a graded pad. The amount of grading required to accommodate the revised location would make the development visually dominate the slope rather than being subordinate to the natural terrain.

The grading for the denied guest house location was completed contrary to the approved grading plan and thus constitutes a violation of Paragraph 46 of the Protective Covenant. Please revise the grading to make it consistent with the approved grading plan by March 21, 2008. 

CONSENT 2 AGENDA ITEMS:

Poage Property I.D. 43.2.3
Final Application: Barn (2,449 sq. ft.), Request to keep 4 horses on 5.14 acres, Grading, Retaining Walls, Fencing, Entry Gate/Pilasters, Landscape                                   

The Art Jury APPROVED the Final Application subject to the following conditions:

1. The pastures shall be maintained in a grassy condition.
2. Provide screen planting of the existing brow ditch. Submit details for staff review and approval.
3. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

The Art Jury has conditionally approved the application to keep 4 horses on 5.14 acres. This approval will not be final until after an Association building permit has been issued, the

horse keeping facilities are constructed and Association staff has approved a final inspection. No horses are to be brought onto the property until after final inspection is approved.

Raptorfund Property I.D. 32.10.2
Final Application: Outdoor Patio Fireplace

The Art Jury APPROVED the Final Application subject to the following condition:

1. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

Simpson Property I.D. 2089.55
Final Application: Living Area Addition (869 sq. ft.), Attached Covered Areas (38 sq. ft.), Garage Addition (132 sq. ft.), Fencing, Landscape           

The Art Jury APPROVED the Final Application subject to the following condition:

1. Landscaping is required to screen the project from off-site. If for any reason the final, approved landscape installation does not meet this objective, the Association may require additional plantings, pursuant to Regulatory Code Section 42.0302. Any existing vegetation not shown and approved on the plans as “to be removed” shall be considered “Critical View” landscaping as defined in that regulation. Any trees or landscaping damaged or destroyed during construction or transplanting shall be replaced in-kind with new materials prior to Final Inspection of the landscaping.

 ART JURY SITE VISITS:

The Art Jury made site visits from 1:30 to 3:15 p.m. to the following locations:

Name	Address
Aasted	Zumaque
Bickoff	Avenida Alondra
Cambon	La Crescenta
Cleary	La Flecha
Daily	El Camino Real
Lago Lindo Development	Lago Lindo
North County Custom Homes	Zumaque
Rancho Cielo Holding Corp.	Linea del Cielo
Wheeler	Linea del Cielo